Privacy Policy

Last Updated: 18-Jun-2026

1. Introduction & Legal Framework

At SJ Partnership, we are committed to ensuring that your privacy is protected. Our data practices are maintained in strict accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Data (Use and Access) Act 2025 (collectively, “the Data Protection Legislation”).

2. Information We Collect

When you inform us that you are interested in job opportunities or submit a webform on our platform, we ask you to provide the following personal identifiers:

• First and last name
• Email address
• Your CV (which could include details of your home address, employment history, qualifications, education, and other personal information)

3. How We Use Your Information & Our Lawful Basis

Under UK data protection law, we must establish a valid lawful basis to process your information. We rely on your explicit Consent and our Legitimate Interests as a recruitment consultancy to process your records for the following purposes:

• To match your profile to suitable job opportunities and communicate with you regarding our core services.
• To securely transfer your professional details and CV to potential employers (executed strictly with your prior, express consent).
• To monitor website usage and generate confidential, aggregated statistics to help develop our website and improve the user experience.
• To provide you with updates regarding our services, new industry developments, or policy changes that may be of interest to you.

4. Data Sharing & Disclosure

We will never share, sell, or rent your personal information to external third parties for marketing purposes. We will only disclose your personal information under the following parameters:

• With potential hiring employers, provided we have your explicit prior consent.
• To the extent required to do so by law, or to enforce our standard terms and conditions.
• To protect our operational rights, property, or safety, including exchanging transactional information with regulatory bodies or organizations for the purposes of fraud protection and credit risk reduction.

5. Data Retention

We retain your personal information only for as long as your candidate account remains active, as needed to provide you with recruitment services, or as strictly required to fulfill our legal and tax obligations.

• Marketing Retentions: We regularly review data interactions. Subscribers who demonstrate an extended period of structural inactivity will be safely purged from our databases. You can withdraw your consent and unsubscribe at any time by clicking the opt-out link at the bottom of our emails or by emailing us directly.
• Statutory Accounting Exemption: To comply with UK HMRC tax and corporate accounting audit requirements, any financial or commercial contract records related to successful placements will be securely retained for 6 years following the end of the financial year to which they relate.

6. Your Statutory Rights (Subject Access Requests)

Under UK Data Protection Legislation, you possess comprehensive legal rights over your personal data. You have the right to be informed, access, rectify, or request the erasure of the personal data we hold on record. You also retain the right to restrict processing, object to marketing, and request data portability.

To exercise these rights, or to submit a formal “Subject Access Request” (SAR) for a copy of your records, please email us at info@sjpartnership.co.uk. We will conduct a reasonable search and respond without undue delay, strictly within one calendar month of receipt.
Note: In accordance with the Data (Use and Access) Act 2025, if your request is broad or unclear, the statutory one-month clock will be paused until we receive the necessary clarification from you.

7. Cookies & Analytics Tracking

Our website utilizes Google Analytics to monitor user behavior and traffic trends. This tracking sets technical cookies to evaluate what pages you visit and how long you spend on our site. Google Analytics processes this data dynamically, but it does not collect or store personal identifiers (such as your name or address), meaning this information cannot be used to identify who you are. We do not permit Google to use or share our underlying analytics data.

In accordance with the Data (Use and Access) Act 2025, because our analytics provider acts strictly as a data processor and the tracking is used solely for aggregate statistical purposes to improve our platform, these low-risk cookies do not require explicit prior pop-up consent. However, you maintain a statutory right to opt out of these tracking technologies at any time via your browser settings.

8. Mandatory Data Queries & Complaints Procedure

SJ Partnership takes all data privacy queries seriously. In accordance with the statutory obligations introduced under the Data (Use and Access) Act 2025, you have a formal right to lodge a complaint regarding how your data is handled.

Under UK law, you are required to submit any data protection complaints directly to us in the first instance to allow for an internal investigation and resolution path prior to regulatory escalation.

• How to Complain: If you have any questions, concerns, or complaints about how we collect, store, or use your personal data, please contact us directly via email at info@sjpartnership.co.uk.
• Our Obligations: We will formally acknowledge receipt of your data complaint within 30 days of submission, conduct an internal investigation without undue delay, and provide you with a comprehensive resolution outcome.

If you remain completely dissatisfied following our final internal response, you retain the legal right to escalate your complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

9. Contact Us

If any of the personal information you provided to us changes, or if you have any questions regarding this Privacy Policy, please reach out to us at:

• Email: info@sjpartnership.co.uk